Vehicle inspection sheets or checklists, such as our walkaround ones ones, are indeed a great tool for fleets to organise pre-trip checks and streamline maintenance, or as a base to create your own pre-trip vehicle check customised to the needs of your company.
But while the basics are good enough to get started, i.e. a process for maintenance or daily checks, paperwork usually implies an expenditure of time and energy to record things manually and requires physical space set aside in order to safely file all the documents.
But what might be the other reasons why it could be more convenient for your fleet to switch to paperless checks?
1. Time savings
Drivers, though they should be given realistic journey times, are often under pressure and might easily be tempted to view checks as time-consuming. Indeed they take some time. But if you compare them with the time needed to complete vehicle checks through an app, you will immediately notice the difference.
2. Money savings
Apart from the money savings that come with time savings, you might also consider the elimination of errors associated with manual work along with the streamlining of the maintenance and vehicle checks process that contributes to keeping your vehicles in good shape—this equates to less money spent at the garage and more road time.
3. Environment friendly
Less paperwork also means being more friendly to the environment, which together with ecodriving and fuel savings is making your fleet even greener.
4. Quicker communication
Once everything is stored in a cloud computing software service like SynX—which enables different fleet departments to communicate with each other—it’s immediately obvious how paperless checks can really make the difference and optimise communication within your company.
5. Compliance guaranteed
In order to correctly observe legal compliance you should store all documentation related to vehicle checks for inspection purposes. If you have technology doing that for you, you don’t have to worry about losing data or wonder where you have stored all the paperwork from the last, however many, months...