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3 wise ways to spend the year-end budget your fleet will be glad of

by Eleonora Malacarne on Dec 8, 2016 9:00:00 AM

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It is that time of the year again: the end of 2016 is fast approaching. People are getting excited about the holidays or either looking forward to time with their family and friends. But, indeed, it is also the time of year that many professionals are assessing the remainder of the budget and wondering just what to spend it on.

We’re not sure if this situation currently applies to you but if it does, you may experience two different scenarios. Case one: you may be able to carry any left over budget into next year which is great. No pressure there, then. Case two: and this is what normally happens to most companies; you may have to spend whatever is leftover or your budget might be cut next year. This is not so great and often leads to some agonising over how best to utilise the last of your yearly budget.

What, then, are the areas of your fleet you should be looking to invest in wisely, without being too obsessed with the “use it or lose it” approach and spending imprudently?


1 - Install more telematics

If you have enjoyed the benefits of fleet telematics in parts of your fleet and are looking to install it on the rest of your vehicles, take advantage of this period of the year and your budget remainder. You can profit from both the downtime to get installations ready quickly and do something valuable for your company. Even if you do not have telematics installed yet, contact us for a free demo; and we will set everything up so as to kick off the New Year in top gear!


2 - Go paperless

If you still have some paperwork or procedures that need to be recorded and take up a lot of time, look into going paperless: this is now possible for many tasks from walkaround checks to logging driver hours. Learn just how easy it could be to streamline processes like keeping logbooks and paperless vehicle checks and profit from your end of year budget!


3 - Check out vendors, contracts and pending tasks

The end of the year is a great time to check out how much you spent on servicing or maintenance and also your vendor agreements to see if you can switch providers; try them out using the remainder of the budget or complete something that had originally been postponed because it wasn't necessarily top priority.


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Topics: Fleet Management, telematics

1-Fleet Alliance members join forces into closer European telematics collaboration

by Eleonora Malacarne on Dec 6, 2016 9:00:00 AM


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Fleet technology entrepreneurs from across Europe met at London’s Savoy Hotel on the 28th November, 2016 to strengthen business collaboration. The 17 members of 1-Fleet Alliance – a group of telematics companies that together track more than 500,000 vehicles throughout Europe – agreed to forge closer ties.

Following previous meetings in Barcelona and Budapest, the group agreed to form 1-Fleet Corporation, a commercial entity to represent the interests of the majority of the members. The group’s objectives include collaboration and networking, promoting innovation and telematics industry standardisation, as well as joint marketing and commercial agreements.

The meeting saw the appointment of Pedro Zamith, a well-known figure in the automotive technology arena, to oversee the development and launch of commercial propositions on behalf of 1-Fleet Corporation.

“This was a landmark meeting for 1-Fleet Alliance, taking our collaborative activities to a new level,” said Joe Fenech Conti, CEO of Loqus, one of the founder members of 1-Fleet Alliance. “One of the primary benefits of the alliance is that it looks after the interests of the market in general, rather than the interests of individual suppliers. Despite the changing political landscape affecting Europe, cross-border trade will continue and technology will become increasingly uniform. At 1-Fleet Alliance, we will drive innovation and standards in the telematics field for the benefit of fleet operators across Europe.”

This is the first ever pan-European alliance between leaders in the fleet technology and telematics field, and allows commercial fleet operators to benefit from the combined strength, global expertise and innovation brought by the diverse membership of the group.

“It was pertinent that the meeting at the Savoy was held in a room used by Winston Churchill, who championed a stronger union between European nations, with a vision he famously called The United States of Europe,” said Martin Port, Managing Director of 1-Fleet Alliance member BigChange. “Despite all the talk of Brexit, there was an overwhelming consensus that closer cooperation is the way forward and that 1-Fleet Alliance should take a lead in the fast growing telematics market.”

"We have seen real benefits since joining the alliance," says Andrew Fleury, CEO at Transpoco. "We share best practice in the industry with the other members, we are experiencing better buying and negotiating power and we are exploring some joint research and development projects.

1-Fleet Alliance, formed by a group of passionate entrepreneurs, is an initiative that aims to promote innovation, economies of scale, and develop the telematics industry ecosystem through wide collaboration between its members.


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Topics: telematics, GPS & Tracking, News, Stats & Facts

Fleet optimization: 3 signs you need to take back control of your fleet

by Eleonora Malacarne on Dec 1, 2016 9:00:00 AM

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If your business depends fundamentally on driving, it might be that you have already reached the point where your fleet can be run by a transport or fleet manager or by you as the owner of the company, but despite this there are still some troublesome issues: you cannot expand your company or increase the size of the fleet, acquiring more vehicles, as you already feel overwhelmed by the amount of time you have to spend dealing with all the tasks involved in your day-to-day routine.

This is why companies start looking into fleet optimization and begin changing the way they manage their fleet so as to reach the objectives they set themselves in order to succeed. But what are the tell-tale signs that make them feel they need to get started with it and take back complete control?


1 - Vehicles go back and forth from the garage

This isn’t necessarily bad (and we also promote it) as it is often necessary for safety and compliance to have a complete maintenance system to keep vehicles roadworthy and minimise breakdowns. However, this should not equate to vehicles having to be forever serviced—but if that is the case, it usually means there is some flaw in your system; remember:

  • Vehicles should be replaced when they start becoming inconvenient to use
  • Aggressive driving means mistreatment of your vehicles—making them more likely to incur faults


2 - Global costs rise very unpredictably and are not under control

It might be some months are more difficult than others, as you have more deadlines for invoices or motor testing, or your payments calendar is pretty busy, but this is not the same as having a lot of unforeseen costs. This can happen especially if

  • You have no control over fuel purchases
  • You have an external maintenance provider and you have no control over it
  • You cannot establish with exactitude how long a job took by somebody on your team
  • You might be a victim of fuel theft


3 - You are not getting good feedback from your customers

If your service seems good to you but customers are providing negative feedback, it might mean there is something not operating efficiently in your work schedule and that you do not have the full situation of the fleet under your control.

Full visibility into your fleet operation is important in order to address issues in a timely manner as they arise. With a system like SynX you will have vehicles and costs under control 24/7—get started now!


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Topics: Fleet Management

Fleet safety survey results: what should fleets improve in terms of safety?

by Eleonora Malacarne on Nov 29, 2016 9:00:00 AM

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Brake, the road safety charity—an organisation we support because we share the core ideal of creating a safer working environment and a more responsible generation of drivers—has recently made public the results of a fleet safety survey.

The survey was conducted on 239 fleet operators—the majority of whom are in the UK—covering a total of 190,000 vehicles, with fleets ranging from small to very large (the biggest fleet consists of over 80,000 vehicles). The survey focused on six different areas of road safety which correspond to the Brake campaign “The Pledge”, and respondents were quizzed on the companies’ approach to road risks and the use of policies covering the following areas:

·        Speed

·        Alcohol and drugs (impaired driving)

·        Eyesight, fatigue and health

·        Distraction

·        Vehicle maintenance

·        Sustainability


Here are some of the key findings the survey focused on:

Regarding speeding: 28.2% of the interviewed do not have any speed policy in place and half of the surveyed who have, do not include in their policies any information on the procedures carried out if a driver fails to comply with the policy. It is a very important that disciplinary rules are included in such a policy so drivers understand the consequences of their rule breaking behaviour.

Regarding alcohol and drugs: 74.7% of employers do take disciplinary actions against drivers or staff caught with alcohol or drugs, with half of them dismissing employees. Half of the respondents offer advice to employees they believe are at risk or have a substance misuse problem, and an increasing number of companies educates them on the risks of drink driving.

Regarding tiredness and sight: 75% educate drivers on the risks of driving when fatigued, and 38.7% address the risks of driving with poor eyesight. Only 38% require drivers to take appropriate breaks in their journeys, and 34% require staff to have an eyesight test every 2 years.

Regarding distraction: an increasing number of companies are setting up global policies banning all mobile phone use (including hands-free) while driving.

Regarding maintenance: 94.1% have policies stating walkaround checks should be completed daily or before each journey. But more than 70% cited price and running costs as a top priority when purchasing, not vehicle safety ratings.

Sustainability is important for some respondents as individuals, but only 35% of the interviewed characterised it as important to their organisation. And only around 7% prioritise environmental concerns when purchasing or leasing vehicles.

To conclude: while some progress has been made in some areas and companies seem to be sensitive regarding some driving behaviours, such as speeding or drink driving, maintenance and sustainability are still considered unimportant to the safety of a fleet.


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Topics: Road Safety

Electric vehicles: news for delivery fleets?

by Eleonora Malacarne on Nov 24, 2016 9:00:00 AM

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Following on from Sweden’s first experiment with electric roads and various governments floating the idea of tax benefits for those willing to drive electric vehicles, news has just broken of a new trial…

Iceland Foods are planning to try out a new electric truck that is also refrigerated and therefore suitable for delivering their products. The vehicle in question is a 5.5 tonne Paneltex electric truck that will be deployed on a 5.5.t Isuzu chassis. The EV will begin testing thanks to a Government project in which other parties are also taking part, such as the Low Carbon Vehicle Partnership.

Sunamp, the project’s lead partner, will effectively invert heat batteries to create a new cold storage technology that can maintain the required ambient temperature in the vehicle’s cargo area. The Sunamp system has a better power to weight ratio and is more efficient than using Li-Ion batteries, helping to increase the vehicle’s payload capabilities by reducing the size of the traction battery pack. Sunamp has carried out research and development, under previous Innovative UK funding of heat batteries, for heating and air conditioning in electric cars and buses, with the resulting benefit of being able to extend the useful range of these EVs at low cost.

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The ultimate objective of the experiment is to improve the performance of electric vehicles used for chilled goods logistics in order to make them a more attractive option. The trial itself is part of an initiative worth about 45 million euros (38 million pounds) funded by the Office for Low Emission Vehicles (OLEV) and Innovate UK, the UK’s innovation agency.




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Topics: Fleet Management, Fuel

Fleet Management Resources: introducing our resource centre

by Eleonora Malacarne on Nov 22, 2016 9:00:00 AM


At Transpoco, we work every day to go that extra mile to help people overcome their daily challenges in their capacity as fleet managers. In order to do so, we are constantly creating fleet management resources with the sole aim of making life easier for those of you responsible for a fleet.
Through our website, we have made available a resource centre which includes eBooks, templates and videos; have a look at it if you haven’t already done so, chances are you might find content that helps you in managing your vehicles or solving some problems.
In our resource centre you will find:

  • EBooks—usually on a specific topic, such as safety, fuel or maintenance; they offer great help on how to manage your fleet and tips.

  • Samples and templates—useful pdfs that you can print off and use for your fleet or as a starting point for creating your own processes. For example, you will find checklists (walkaround checklist, winter checklist…), a fleet policy sample and the driver declaration form, useful for either your newly hired drivers or for gathering information about your team.

  • Videos—this is a great section indeed; you will find practical advice from experts, such as safety authorities and fleet managers, on fuel, risk assessment and fleet maintenance.

We hope you will find everything useful; we create our material in order to provide the best experience for you, but we also want to know what you think as well: which resources do you find useful, and which ones would you like to see included?
We are currently in the process of reviewing our resource centre and an updated edition of all our material will soon be available. But you can help make the difference by letting us know what you think.
We have prepared a short content survey inquiring as to your preferences regarding the content shown on our website and would appreciate your feedback. Click on the button below to get started:

Take our content survey now!


Thanks a lot in advance for your help. Your opinion matters!


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Topics: Fleet Management

Fleet and transport trends: predictions for 2017?

by Eleonora Malacarne on Nov 17, 2016 9:00:00 AM

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The countdown for Christmas and New Year’s Eve started some time ago now. People are already contemplating what will be in store for the next year; some are having a bit of fun with horoscopes while others are seriously putting their minds to the possible forthcoming fleet and transport trends (yes, 2017 will soon be upon us!).

While some of the recent political and international events might still have an impact on what is going to happen, there are some trends that have been announced this year and in the recent years that might either stop or continue. We have prepared a small list of 2017 trends. See what you think?


1 - Green vehicles growing

Electric and hybrid vehicle are the future, and increasing experiments are carried out by vehicle manufacturers in order to make traditional vehicles efficient and electric and hybrid more accessible. Ireland, for example, has started providing some help measures. According to first news, SEAI (Sustainable Energy Authority of Ireland) is going to provide grants for electric vehicle purchases and the Revenue has extended VRT relief on hybrid vehicles.


2 - Fuel price fluctuations

The political and financial institutions, both national and international, shall soon be reacting to results of the Brexit move and of the Trump presidency. In the past such scenarios have impacted the economy and fuel prices, though sometimes not as much as expected—the value of fuel has changed due to currency fluctuations.


3 - Safety on top

Despite a past lack of consideration toward safety, in recent times there has been closer scrutiny. Increasingly, measures are being taken to reduce collisions and improve legal compliance. Moreover, safety and sustainability, in terms of adopting safer driving styles, is also a green issue, hence the increased stress in this area.


4 - Connected vehicles

Technology has already proved to be a real game-changer for fleets; empowering them with access to myriad data and metrics, helping to direct the important changes and inform decision-making. This trend is going to continue in the next years with more and more connected vehicles.



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Topics: Fleet Management

Winter vehicle check: how to prepare your fleet for the cold weather

by Eleonora Malacarne on Nov 15, 2016 9:00:00 AM

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After the news recently started publishing the first snow pictures, one question arises more often than not: have you done a winter vehicle check and is your fleet ready for the cold season? Despite both the UK and Ireland generally escaping the worst winters and the kind of heavy snowfall that affects other European areas, the dramatic changes to global climate has taught us that it is better to be prepared.

Last week, the UK woke up in the first blasts of snow and temperatures in the north of England fell to -3 Celsius. The Met Office’s website has pages dedicated to winter preparation with useful sections on vehicles and travelling in winter weather. In particular, there are two sections that you might find useful:

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In Ireland, this year, the government has doubled the quantity of salt available for Irish roads and is preparing extra measures as part of plans to ensure the State can cope with severe weather. The measures were also made public last week with the launch of the campaign and website Be Winter Ready, prepared with the joint collaboration of the Garda, the HSE, the Office of Public Works and transport providers—they offer advice on how to handle severe weather events. A section of this website is dedicated to road safety, vehicle checks and winter driving.

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Around 23% of citizens do not do any special preparation for winter. While these are rather worrying numbers if we think about them in terms of road users, they do not necessarily take into consideration fleets, which do need to have a proper “winterization” procedure for both the vehicles and the team.

We could easily sum up the necessary advice in these five points:


1 - Be prepared: don’t let the weather be an unwelcome surprise

2 - Check your tyres and consider the necessity of using winter types

3 - Use your lights and make sure you have proper visibility in any weather condition

4 - Keep a safe distance: it might need to be doubled in winter weather

5 - Plan your trips well in advance.


If you need further tools in order to plan for our winter vehicle check and train your drivers, check out our

in our fleet management resources section.


If you have done it already, what do you usually do in terms of preparation and internal processes in order to prepare your fleet for the winter weather?


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Topics: Fleet Management, fleet safety

Harsh braking: what is the impact on your fleet?

by Eleonora Malacarne on Nov 10, 2016 9:00:00 AM

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Harsh braking as well as what could be defined as its counterpart, rapid acceleration, have started to become very popular topics among fleet managers. Fleet managers are in fact constantly looking for new solutions in order to improve fleet safety and to avoid accidents, downtime and insurance claims; and ultimately to decrease global costs as an added benefit.

Risk management is a very important element of a fleet strategy and if you know where the pain points are for your fleet or drivers, you can address them and avoid dangerous consequences. This is why fleets have started to be more conscious about the issues connected to driver behaviour and are following it more closely with a close eye on driver training and certifications.

Harsh braking, together with rapid acceleration and speeding, is one of the unsafest driver behaviour patterns. It basically occurs when a driver slows or even stops his vehicle extremely quickly. This can indicate that drivers are prone to aggressive or unsafe driving or that they are distracted, as most of the time drivers only resort to hard braking in an attempt to avoid a collision.

If you want to run a safe fleet and eventually decrease your costs, harsh braking is one of the driver behaviours you would need to monitor. But do you know what could be the impact of harsh braking on your fleet?

Monitoring harsh braking events in order to reduce them can increase the overall safety of your drivers and fleet as well as that of other road users. Increased savings are to be expected, as monitoring harsh braking can lead to

  • Fuel savings
  • Reducing the number of rear end collisions
  • Improving driver safety
  • Improving your company image and reputation
  • Reducing maintenance costs
  • Reducing wear and tear

SynX—our solution—can help you monitor these dangerous driving events. Through our system of alerts and reporting, you can easily correct dangerous driving behaviour with immediate results in safety and savings in fleet costs.

If you want to know more, get in touch with us!


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Topics: Fuel, fleet safety

Managing commercial fleets: how to cope with ageing vehicles

by Eleonora Malacarne on Nov 8, 2016 9:00:00 AM

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Managing commercial fleets involves a myriad of tasks and responsibilities, and one of them is always having the right vehicles at your disposal. This does not necessarily just mean buying new vehicles, but also exploring other solutions such as leasing. Often a company won’t actually be procuring additional vehicles, but more likely reselling or replacing vehicles that have passed their lifespan cycle (ageing vehicles), or replacing a vehicle for some other reason.

This last one is particularly common, or it should be. According to some data made public by the leasing broker Funding Options, at present there are 10% more ageing vans on the road in the UK compared to a year ago—there were 1.19 million vans at least a decade old in 2015 as opposed to 1.08 million in 2014.

The cause of this is apparently is down to the fact that businesses are still impacted by the credit crunch following the banking collapse of 2008—smaller companies are still having trouble getting bank lending or funding and therefore putting off decisions to upgrade their fleets.

Though waiting for a more suitable time to replace vehicles can be wise, in some other cases vehicles that are not replaced in good time can only damage a company: they might start to create an unprofessional public image as well as leading to the additional maintenance and repair costs that you wouldn’t associate with newer vehicles.  The risk of a sudden breakdown incurs more costs, not only in terms of servicing the failed vehicle but also in delays to deliveries, cancellations and the trouble caused in having to rearrange driver schedules.

Old vehicles—by this we mean any vehicles that are not able to guarantee a satisfying performance, regardless of their physical age—in fact

·        Tend to need more servicing

·        Consume excessive fuel

·        Also tend to look old

·        Need more work to be compliant.

In any of these cases, you not only need to know when it is necessary to change vehicles but also how to save money from other tasks or aspects of your business you might not be aware of.

Furthermore, if you have a complete history of your fleet and vehicles regarding the journeys undertaken, servicing and fuel consumption, you will become more cognisant of just when it is necessary to replace them with newer vehicles. This is a great help as you are also able to detect issues and avoid ‘sweating’ a vehicle that is no longer efficient; and any money saved can be invested in new acquisitions.

If you want the situation under complete control and to take advantage of instant savings, plus the ability to make informed decisions regarding your vehicle purchasing process, talk to us.


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Topics: Fleet Management, fleet maintenance

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