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Trends in Fleet Management for 2018: how will vehicle management change?

by Eleonora Malacarne on Dec 6, 2017 9:00:00 AM

Trends in Fleet Management for 2018 how will vehicle management change.jpeg

December is not only the final month of the year where people usually draw a balance of their yearly activity, but it is also a time to start looking at potential trends for the following year. In this visual, everyone is wondering what’s in store for Fleet Management in 2018. Do you have any particular idea what trends to expect in the year to come?


We have tried to imagine some of them, according to the development and the evolution of the market—let us know if you share our views on future fleet management trends or if you would add something!


1. Autonomous vehicles


By the year 2020, there is predicted to be as many as 10 million self-driving cars on the road. Some countries have already adapted their legislation to accommodate the reality of autonomous vehicles being used on public roads: in December 2016, Michigan became the first state to pass comprehensive self-driving legislation that permits authorized cars to operate on public roads without a driver or steering wheel.


As these vehicles become ubiquitous in everyday life, fleets will likely want to start incorporating them due to their benefits. Not only is the technology designed to decrease the number of crashes, but the fact that they are ‘driverless’ means fleet passengers who are driven to a job site have extra time to focus on work. We have examined some possible scenarios for this!



2. Vehicle connectivity


Hand in glove with the concept of autonomous vehicles is the obvious potential for interconnected car services and systems, be it vehicle-to-vehicle or vehicle-to-infrastructure connectivity.


The technology will have the capability to streamline not only processes for compliance purposes, but also to interface with crash-avoidance applications—to successfully prevent crashes by allowing vehicle communications and infrastructure integration with the new technology.



3. Evolved fleet management software


What is known today as fleet management software was actually born from rudimentary vehicle tracking, where the sole possibility was looking at vehicles moving on a map. Now this is just one of the multiple possibilities, as vehicles can not only be tracked but applications are now able to manage global safety requirements, monitor driver behaviour, automate compliance and help with electronic logging of work to mention just a few—and the trend is set to continue.



4. Big data management


Because of the recent progress of technology there is now almost a superabundance of data to process which was previously unavailable, but may be difficult for fleets to fully assess. Fleets are now tasked with the practice of taking the data, making it actionable and applying it to their operations.


Data will become more readily available to fleet managers and drivers alike. Report generation and interpretation is slowly becoming systematic and automated into digestible snapshots pertaining to fleet performance. The utilization of Big Data will continue to play a big role in fleet and will soon become a company best practice.



5. Towards fleet safety


Essential for drivers, whether it’s now or in 10 years, is the need for safe roads—despite the continual evolution of safety standards, there are still a high number of fatalities on the road.


While in-vehicle, driver assist technology already exists (e.g., lane departure warnings, rear-view cameras, etc.), and is becoming more readily available in newer model-year vehicles, fleet experts believe that the future of vehicle safety will be heavily dependent on the continued development of the technology.


Fleet experts believe the automotive industry still has a long way to go before the tech offered can significantly reduce the number of accidents/fatalities being reported, especially because of the rise of distracted driving.


 Fleet management solution demo

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Topics: Fleet Management

Vehicle tracking applications: is technology replacing human work?

by Eleonora Malacarne on Nov 30, 2017 9:00:00 AM

Vehicle tracking applications is technology replacing human work.jpeg

With reference to an article we published recently on the possible redundancy of drivers in the advent of self-driving vehicles, we deal today with a related issue: will the use of vehicle tracking applications or software replace human involvement in commercial transportation all together?


When we talk to prospective and established customers, there are quite a lot of common questions that crop up regarding our products. There are not only technical inquiries into the use of reports and so on, some of the queries are to do with very human anxieties: apart from the famous 'Big Brother stigma' we frequently have to address, many concerns come from employees and HR departments, and are not what you might normally expect. With the global trend of technologicalization in so many working sectors nowadays, people often ask us: “Will I lose my job?”, “Will there eventually be a machine able to do the work that I currently do?”.


As we have recently said, the innovation of self-driving vehicles might actually introduce significant changes in fleets in the longer term, such as the loss of the thrill of driving which will impact on all car enthusiasts—will the vehicles of today still be around in the future merely for ‘entertainment’ purposes? Self-driving vehicles will probably never actually completely replace human drivers; there will probably be some kind of compromise. We will most likely have to use vehicles differently in a way that helps us to optimise time and work safely.


The million dollar question for some people, as we have already said, is “Will vehicle tracking applications take my place at work?”. We’d like to answer this with a term that is becoming more and more prevalent lately—‘humanification’. Digital disruption is an incredibly important subject for companies and, while some of them think innovation is socially disruptive and impacts on personal life, jobs or business, the correct approach is actually to align with this thriving force and transform digital disruption into a competitive advantage. Seize upon the right moment to harness the power of technology and use it to develop your business.


Humans still take centre stage; they are at the heart of business processes and utilise technology as a valuable tool to liberate themselves from lower value activities or tasks. This attitude is balancing humans and technology and giving back importance to creativity, empathy, problem solving and entrepreneurship—all the more possible with the help of technologically advanced tools. The concept is examined in the book Humanification by Christian Kromme, with the evocative subtitle: 'Go Digital, Stay Human'.


Humanification is helping people unlock innovation—technology really has the power to gather humanity into one big organism. It’s a fresh insight into how technology should be seen, as the provider of metrics and algorithms behind important decisions. This corresponds in exactly the same way with how fleet tracking technology can be implemented into your operation.


Get a demo of our vehicle tracking software SynX!




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Topics: GPS & Tracking, technology

What Changes Will Self-Driving Vehicles Bring to Your Fleet?

by Lucy Wyndham on Nov 28, 2017 9:00:00 AM

What Changes Will Self-Driving Vehicles Bring to Your Fleet.jpeg

If you’ve kept up with the news in the last year, you are probably aware of the latest developments in autonomous (i.e. self-driving) vehicles. Vehicle makers and tech companies alike are currently testing, refining, and planning for the release of their driverless cars. In fact, some experts project that self-driving vehicles will be on the road by 2021. What once seemed like a futuristic dream is now just several years away from being a reality.

As industries across the globe start to consider the potential impacts of driverless cars, it is obvious that in many ways, managing fleets will change. Explore three potential ways your fleet management experience will change upon the release of self-driving vehicles - do you share any of these?

Fleet management will become even more technologically advanced

So far, autonomous vehicles can drive through heavy rain, pull over when driving conditions become unsafe, and have eliminated the element of human error. The self-driving vehicles that are released to the public will have advanced technology that will forever change how you run your fleet. Many of the metrics that you currently review will be replaced by new, more relevant stats. For example, if the day comes when the vehicle is in 100% control, will safe driving data still need to be monitored? Perhaps it will take a different form, for example in how effectively drivers oversee the performance and effectiveness of the autonomous vehicle. Although the full scope won’t be known until autonomous vehicles have become ubiquitous, it is certain that big changes are ahead.

Changes in driver engagement

The experience of driving to and from destinations will be completely different for your employees. Right now, it is essential that drivers avoid distraction and focus on the road. Will the age of autonomous vehicles lead to a change of attitude here, and make it possible for drivers to complete other tasks during their journey? Although this may take the thrill of the drive out of the workday for some, others will appreciate the added time to work on their duties. Of course, it will all depend on how legislation might change in future years, but there is no doubt that driverless vehicles will change the workday of your employees.

Fewer challenges related to driver error

One of the most appealing features of self-driving vehicles is the elimination of human error. This means far fewer accidents and predictable traffic patterns. Because driver error will no longer be a factor in driving, your employees will be able to enjoy stress-free travel, make it to appointments on time, and experience few (if any) traffic accidents. As a result, you can look forward to saving time and money on your fleet, and focus on taking your business to the next level of productivity and innovation.

The future of your fleet

After considering some of the most basic changes that self-driving vehicles will bring to your fleet, it is clear to see that good things are on the way. From having the most advanced fleet management system ever before, to improving driver productivity and overall driving experience, autonomous vehicles are set to change many industries over the next decade. Start brainstorming and working with your team now to anticipate the exciting changes that will occur with the release of self-driving vehicles.


Get a demo of our vehicle tracking software SynX!

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Topics: Fleet Management, technology

Why your fleet needs to get ready for Black Friday 2017 and for what follows

by Eleonora Malacarne on Nov 23, 2017 9:00:00 AM

Why your fleet needs to get ready for Black Friday 2017 and for what follows.jpeg

Christmas is coming—not long before the festive season is upon us once more—but Black Friday is even closer. Black Friday was originally just the day after Thanksgiving in the US, but has in later times signalled “the beginning of the Christmas shopping season”—and for this year, this actually means tomorrow!


According to data collected from different sources, Fleet News has recently stated that online retail sales topped around £133/€150 billion in 2016 and this translates into an increase in demand for commercial vehicles to deal with what is probably the busiest business time of the year for the retail industry, but also, probably, for the LCV market as well.


The high pressure for those involved in e-commerce sales to meet the very real spike in demand has them pushing for new or used vehicle acquisitions during these times. Moreover, if you haven’t thought about it yet, this intense commercial period suggests a need for a robust system to manage your delivery drivers and track your deliveries online or through software or an API integration. This would help you not only in assigning tasks to drivers, but also in guaranteeing what is today considered the minimum customer service: expected delivery times.


Black Friday is here and Christmas is indeed not far behind: are you completely sure you are ready not just for the increased orders, but also for the ability to actually deliver the goods on time?


A good tracking system is able to help you answer these challenging questions—that’s the Black Friday deal you surely won’t regret missing out on. Get in touch for a free demo of the system or a quote to get peace of mind for the shopping season—and throughout the New Year!



FREE vehicle tracking software demo

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Topics: Fleet Management, GPS & Tracking, Black Friday

The new SynX Driver app - or how to make daily walkaround checks smart!

by Eleonora Malacarne on Nov 21, 2017 9:00:00 AM

The new SynX Driver app - or how to make daily walkaround checks smart.jpeg

We at Transpoco know how difficult it could be to manage Fleet Compliance. We work with busy fleet managers that struggle to keep track of paperwork on their vehicles - and need to deal with multiple responsibilities.

We have built a user-friendly app which speeds up the daily vehicle walkaround checks process - quick, easy and paperless.

Logging of vehicle checks via an app saves time and minimises errors. Moreover, today our driver app also has a new, fresher layout!

What's in the new Synx Driver App?

  • A new, easy way to do walkaround checks: you just have to try it out yourself - sign up for our 30-days-trial to see this!

  • An offline mode to allow checks to be done when mobile signal is poor (checks done while offline will be automatically saved in the History section and can be submitted once the device gets good signal back):
  • The ability to attach pictures/photos related to defects for each check in the defect details section:

  • Recording of the location of checks and a vehicle's odometer value:
  • A history section saving all checks performed by the driver:

  • All checks are safely recorded in SynX Walkaround and defects can be easily actioned in SynX Maintain:


How can I get the new Synx Driver App?

The new SynX Driver App is included with all SynX Perform and SynX Maintain packages. If you do not have access to this, get back to us and we will inform you about all the advantages - you can also start a free Maintain trial.

What do you need to do?

If you are already a regular user and need to download the new app, this first new release will not auto-update. For IOS, you can download here. For Android here.


SynX Maintain: start a free 30-days-trial




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Topics: Fleet Management, fleet maintenance, fleet compliance

Work-related stress campaign: what about drivers?

by Eleonora Malacarne on Nov 16, 2017 9:00:00 AM

Work-related stress campaign what about drivers.jpeg

Last October, the Health and Safety Authority of Ireland launched a new information campaign aimed at raising awareness of the damaging effects of work-related stress. Work-related stress is stress caused or made worse by work. It refers to situations where employees perceive their work in such a way that they have serious and ongoing difficulty coping with day-to-day demands.


To assist employers manage this, the Health and Safety Authority, in conjunction with the State Claims Agency, developed the ‘Work Positive’ online tool. Available at, it helps employers to implement a structured and collaborative approach to managing work-related stress.


According to Patricia Murray, Organisational Psychologist with the Health and Safety Authority, “Employers need to be alert for the signs of work related stress in their organisations. All employers have a duty of care to provide a safe and healthy workplace and this duty extends to mental as well as physical safety and health. The benefits of doing so not only extend to employees themselves but also to the business in the form of reduced absenteeism and increased employee engagement, performance and productivity.”


Driving for work, whether part of a fleet operation or otherwise, is hazardous and poses many challenges such as driving in adverse weather conditions, driving whilst distracted, drink driving and driver fatigue. But despite these being some of the main risks associated with driving commercially (and generally), they do not specifically pinpoint work-related stress issues that might crop up in the case of night driving, when delivery times are too tight, in intense traffic conditions and certainly when workload planning falls short.


Telematics in these instances can be an excellent ally: from assessing risks to managing them, from assisting drivers and fleet managers in correctly scheduling jobs with realistic delivery times to rewarding drivers for good performances and therefore increasing engagement and productivity, there are multiple ways in which telematics can make drivers feel less stressed. Its implementation has to be properly planned and communicated in order to make things effective, but it’s not a hard task if you choose to rely on SynX by Transpoco!



Free download - Driving for Work guide

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Topics: fleet safety

Why do telematics systems fail

by Eleonora Malacarne on Nov 14, 2017 9:00:00 AM

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You might find it quite weird that we are actually suggesting that telematics systems do fail, but it’s the truth; though the idea or fact of failure might not quite be the one you expect. We are not going to focus on technological issues, but rather the actual reasons that could make the use of telematics in your company fail. Some factors or important prerequisites or pre-flight aspects are often not given enough consideration by those who wish to implement the technology—inevitably leading to failure if they aren’t properly addressed, and in good time.


What could these aspects be—and why is it important to follow-up on them?


Let’s take a good look!


The absence of a concrete business case

Committing your entire fleet to a telematics program requires an investment in time and money; unfortunately, many fleet operators fail to prepare adequately prior to engaging in the ‘trial’ program. It is very important to ascertain some vital metrics of a fleet operation before switching over to a telematics program and introducing the new system to the drivers, otherwise no before-and-after comparison can be determined: comparing the fleet operation before the implementation of telematics with the results after the switchover presents an opportunity to justify the (only) initial expenditure. Without this before-and-after comparison, the attempt to justify implementation of telematics is vague and not grounded in facts. There can be no expectations formed, requirements drawn out or staff organisation prior to the switchover—leading to a failure in implementation.   


Absence of a responsibility to manage telematics data

Managing telematics data in conjunction with knowledge of the fleet and allocating enough time to use the data in an intelligent way is also important. Some fleets fail to allocate the necessary resources and end up getting a huge amount of data that they cannot exploit in order to execute the appropriate actions. Another aspect of this issue is that the person accessing and managing data might not directly have the authority to act upon it or might not communicate effectively with whoever is ultimately responsible for making decisions.


Data access not available for the correct persons

Data is no doubt very easily accessible if you have a technological system such as telematics, but of course it has to be shared among all stakeholders who are closely involved, decision-makers and anyone else engaged in the project.


FREE vehicle tracking software demo

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Topics: Fleet Management, GPS & Tracking, GPS technology

GPS tracking for a race: Transpoco at the SSE Airtricity Dublin Marathon 2017

by Eleonora Malacarne on Nov 9, 2017 9:00:00 AM

GPS tracking for a race Transpoco at the SSE Airtricity Dublin Marathon 2017_1.png

If you have ever wondered about the use of GPS tracking in a race, here is another event incorporating this multifaceted and helpful technology. After the successful presence of Transpoco at the Dlr Bay 10k Dún Laoghaire run in August, the Irish telematics provider has partnered again with Timing Ireland, a leading company providing sports management and electronic precision timing services to athletic events, and provided tracking services at the SSE Airtricity Dublin Marathon 2017.

The SSE Airtricity Dublin Marathon, which took place on the 29th of October, is now the 4th Largest Marathon in Europe and is known as the “Friendly Marathon” due to the number of supporters lining the streets of Dublin to cheer on the participants.

This time, Transpoco has supported Timing Ireland in tracking over 100 runners and riders in the Dublin Marathon event. All lead runners, wheelchairs and pace runners have been tracked as well as all paramedics and support vehicles. As in the preceding marathon event, Timing Ireland used the tracking software API data to show the position of mile markers, leaders and participants on the event display so that the public could more closely follow the race.

Here are a couple of shots of the competition (© SSE Airtricity Dublin Marathon) —enjoy them!

GPS tracking for a race Transpoco at the SSE Airtricity Dublin Marathon 2017_2.jpg

GPS tracking for a race Transpoco at the SSE Airtricity Dublin Marathon 2017_3.jpg


Free telematics integration and API session



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Topics: GPS & Tracking, Transpoco

Fuel efficiency under cold temperatures: why fleet mileage drops in winter?

by Eleonora Malacarne on Nov 7, 2017 9:00:00 AM

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Dealing with fleet vehicles in winter, whether for driving or for maintenance, is completely different from what we usually practice during the year. From particularly cold conditions to severe winter weather, we have shared our advice on how to prepare fleets for the cold season and adapt driving style accordingly. It is important  that all fleets are prepared and share this information, but there is also some advice we can offer to help tackle lower fuel efficiency in colder conditions.

In the winter season it is a fact that fuel efficiency drops in mpg over every 100 km driven, so that global fuel consumption increases noticiably. While a cause for this might be the less efficient driving style suited to the road conditions, selecting lower gears and slowing down more, there are still some actions we could take to improve fuel efficiency in cold temperatures.


1. Parking depot

If your company has a covered parking lot or a closed depot where you can park vehicles overnight, be sure to park vehicles in it. This will keep their start-up temperature moderate, lessening the strain placed on the battery and ensuring engine oil remains fluid.

2.  Tyre pressure checks

Remember to check tyre pressure on a consistent basis; even more so as the temperature drops. Changes in temperature affect tyre pressure. It has been estimated that fuel economy declines 0.4 percent for every 1 psi drop. Make sure you have a scheduled process for this and tyre pressure is always at the recommended psi values.

3. Try not to overload battery

Unless a device is strictly necessary for your fleet operation, do not use electrical components or demisters or even seat warmers for longer than necessary. Of course, common sense dictates that visibility is a priority in challenging driving conditions, but do not go beyond what is necessary and put an excessive load on the battery at the detriment to fuel economy.


4. Try to minimise idling

Idling is much more common in winter than during the rest of the year. Resist the temptation to 'idle' your vehicle—remember,  an idling engine gets zero miles to the gallon. Consider also that idling the engine does nothing to warm up the tyres and drivetrain. Even in the coldest weather, you can begin driving after a few seconds from a cold start—keep speeds low/moderate and use gentle acceleration until the temperature gauge starts to climb.



winter driving ebook

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Topics: Fleet Management, Fuel

4 hidden costs of manual fleet management

by Eleonora Malacarne on Nov 2, 2017 9:00:00 AM

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We have analysed on a number of occasions the advantages of making your fleet management automated through specialised technology. If the positive reasons to switch to an electronic system are obvious, it still seems that smaller companies in particular tend to view these systems as only applicable to bigger fleets. But even in smaller fleets, manual fleet management usually has costs that might not be self-evident—this is something that can affect a fleet of any size.

So, what are the costs behind manual fleet management that most companies do not know about?

Here we list the top five hidden costs of manual fleet management:


1. Printing of books and time dedicated to that


Fleet recordkeeping, for example, transport register books or anything related to compliance, such as checklists or logbooks, requires extensive time to be printed and issued which is costly both in terms of work, resources and paper, not to mention being environmentally unfriendly.


2.  Administrative work


Validation, collection and recording of paperwork demands substantial administrative resources in order to be carried out accurately—and is still subject to the potential errors that are very unlikely with technological methods of recording .


3. Turning information into data


Following on from the different stages needed to collect information manually, there is still the cost of all the work involved collating the information and compiling it into data that can be of practical use later. With the added disadvantage that the information recorded manually can still be subject to human error or remain obscure, so that the end results are unreliable and of little benefit.


4. Storage cost


If everything is logged on paper, imagine the volume of documents your company has to deal with and how time consuming it is to file and also to access quickly when needed—a world away from the peace of mind that comes with knowing that all you’ll ever likely to need is available in just a few clicks of a button.



Fleet management solution demo

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Topics: Fleet Management, GPS & Tracking

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