Transpoco and the GDPR: Our commitment to data privacy

GDPR: what does it mean?

Transpoco is committed to compliance with the General Data Protection Regulation (GDPR), which will go into effect May 25, 2018. The regulation contains the most significant changes to European data privacy legislation in the last 20 years, replacing European Privacy Directive 95/46/EC. It is designed to give EU citizens more control over their data and seeks to unify a number of existing privacy and security laws under one comprehensive law.

The GDPR applies not only to EU-based businesses, but also to any business that controls or processes data of EU citizens. Per the GDPR, personal data is any information relating to an identified or identifiable individual; meaning, information that could be used, on its own or in conjunction with other data, to identify an individual. Our customers can trust that Transpoco has made GDPR a priority and has devoted significant and strategic resources toward our efforts to comply with GDPR.

The contents of these documents are not intended to be legal advice, nor should they be considered a substitute for legal assistance. The final responsibility for understanding and complying with GDPR resides with you, though Transpoco will assist you in meeting GDPR requirements where possible.

Which actions has Transpoco completed regarding the GDPR?

Transpoco appreciates that customers have requirements under GDPR that are directly impacted by their use of Transpoco products and services, and Transpoco is committed to help them to fulfill their requirements under GDPR and local law.

Below are a few examples of actions Transpoco has committed to in order to satisfy GDPR requirements that apply to both Transpoco and customers:

  • Ensuring our products are designed in accordance with ISO 27001 standard (information security management system). This standard mirror many of the security and privacy requirements of GDPR and is helping give our customers a transparent framework to measure our software development and data management practices. You can reach out to Transpoco’s Support team for the certificate; Completed;
  • Committing to follow any additional security and privacy measures required under GDPR; Completed;
  • Assisting with data processing security and privacy requirements, notifying regulators of personal data breaches in the unlikely event that they occur, and promptly communicating any such breaches to our customers and end-users; Completed;
  • Ensuring Transpoco staff that access and process Transpoco customer personal data have been trained in handling that data and are bound to maintain the confidentiality and security of that data; Completed;
  • Holding any vendors that handle personal data to the same data management, security, and privacy practices and standards to which we hold ourselves. Completed;
  • Committing to carrying out data impact assessments and consulting with EU regulators where appropriate; Completed;
  • We’re strengthening our security controls across the board. All customers personal data has been encrypted. Where data is transferred over the Internet as part of our Products, the data is also encrypted using industry standard SSL (HTTPS). We had improved our systems for authentication and authorisation as well; Completed;
  • Updating our Products Terms and Conditions with Privacy Policy in order to attend GDPR requirements. They will be presented to customers until beginning of May to have Customers consent; Completed;
  • Providing customers with additional assurances regarding their ability to fully control their data in a safe, secure, and compliant environment when they use services from Transpoco; Completed;
  • Improving logs; Completed;
  • Enabling customers to easily export their data into a machine-readable format; Completed.

 

Transpoco Subprocessors

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Current as of April 09, 2020

Third Party Service/Vendor
Purpose
Entity Country
Website
Auth0 Identity Management Europe Auth0
HubSpot CRM US - certified to the EU-U.S. and Swiss-U.S. Privacy Shield Frameworks HubSpot
Xero Financial US - European Commission’s Standard Contractual Clauses or Privacy Shield certified (for transfers to US-based third parties) Xero
Chargebee Financial Subscriptions California, US - - certified to the EU-U.S. and Swiss-U.S. Privacy  Shield Frameworks Chargebee
Intercom Customer Messaging Amazon (US) - certified to the EU-U.S. Privacy Shield Framework Intercom
Inspectlet Debugging AWS US East data centers in Virginia Inspectlet
Stripe Financial data (credit cards) Ireland Stripe
Jira Tasks Management Europe Jira
Amazon Web Services Data and Service Hosting Ireland AWS
Nuapay Financial data (debit cards) Europe Nuapay
Google G Suite Electronic documents, presentations, spreadsheets, etc Europe Google G suite
Sentry Debugging Mainly in the USA but in other countries as well. They have SOC 2 certification. Sentry
LeasePlan Fuel Data Europe and Outside Europe but with all security in place LeasePlan
Asana Project Management Amazon (US) - certified in the EU-U.S. Privacy Shield Framework Asana
Trello Project Management Amazon and Google Cloud Storage (US) - certified in the EU-U.S. Privacy Shield Framework Trello

 

What do Transpoco customers need to do?

We strongly advise you to make yourself familiar with our latest privacy policy. If you have drivers that are using their vehicle for both business and private use, those drivers should have an option to activate a privacy mode for private driving. If your drivers are doing some private driving and you have no privacy switch currently installed, please contact us at support@transpoco.com and we can set this up for you.

For many years we have promoted best practices in terms of data protection and data privacy, we have many resources such as sample policies and guidelines on this topic. These resources are all freely available on our website and we encourage you to take a look at them here or reach out to us if you have any queries related to our solutions.